Collecting a number of names of different people who could work out as your virtual assistant is an exciting prospect. But what happens after that initial conversation when you are not sure how to proceed? You can learn how to narrow down your new virtual assistant shortlist by reading through this blog.
Schedule Initial Interviews
After you have looked through the initial submissions provided by virtual assistants, you will want to verify that they followed your instructions. It is always a good idea to put some of the responsibility for following instructions on virtual assistants before they even begin working with you because you can see who is detail oriented and who is not. When you need to narrow down your new virtual assistant shortlist, you will want to use these initial answers to figure out who you want to talk to.
Ask for References
Asking for someone’s references is a great way to figure out whether or not they come highly recommended by someone else. You would be amazed at how many virtual assistants have references ready to go and this can be a great way to ease your fears about hiring someone you have never met before. Ask references clearly what they most enjoyed and least enjoyed about working with the previous virtual assistant. This is a great way to figure out whether this person is the right fit for you.
Conduct an Interview That Asks Compelling Questions
Don’t just ask yes or no questions on your interview with the virtual assistant. You will want to dig deeper and find out more information about exactly what the virtual assistant does on a regular basis and the type of job that he or she is looking for. The interview can tell you a lot and don’t beat yourself up if you find yourself on the phone with a person who doesn’t appear to be the right fit for your individual business.
This is because many people see someone who appears to be a compelling candidate on paper, but then, when translating over to the interview process, this person drops off your radar because he or she has difficulty communicating with you. When you have a virtual assistant with whom you cannot easily communicate at the outset of your relationship, you are only setting yourself up for failure. This interview can tell you a lot.
Establish Clear Post-Interview Steps
It may be the case that you need additional information after conducting the interview and you should always set aside time to talk directly with anyone else on your team who is helping you hire, such as your project manager. This process can help to reveal someone who is capable of following up on instructions. Giving a small assignment, such as following up on a particular question or providing the names of references, if they were not already given, can show you who is truly up to the task of working as your virtual assistant.